Legal notice

The information on this site is subject to a disclaimer, a copyright notice and rules related to privacy statement on the protection of personal data.

Disclaimer

The TED, SIMAP, eTendering and eNotices websites (hereinafter, the TED system) exist to give the public greater access to information about public tenders in the European Union, as well as to improve the management of the public procurement procedures. We try to keep all information up to date and accurate, and when errors are brought to our attention, we try to correct them.

However, the Publications Office accepts no responsibility or liability whatsoever with regard to the information on these sites, which is:

  1. of a general nature only and not intended to address the specific circumstances of any particular individual or entity
  2. not necessarily comprehensive, complete, accurate or up to date
  3. sometimes linked to external sites over which the Publications Office has no control and for which it assumes no responsibility
  4. not professional or legal advice (if you need specific advice, you should always consult a suitably qualified professional).

Please note that an online document is not necessarily an exact reproduction of an officially adopted text. Only public tenders notices published in the DVD-ROM editions of the Official Journal of the European Union in the official language chosen by the contracting entity are authentic.

We try to minimize disruption caused by technical errors. However, some data on our site may have been created or structured in files or formats that are not error-free, and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. The Publications Office accepts no responsibility with regard to problems incurred as a result of using this site or any linked external sites.

This disclaimer is not intended to limit the liability of the Publications Office in contravention of any requirements laid down in applicable national law or to renounce its liability for matters that may not be excluded under that law.

Copyright notice

© European Union.

Reuse of the TED system's documents for commercial or non-commercial purposes is authorised provided the source is acknowledged: © European Union. The reuse policy of the European Commission is implemented by the European Commission Decision of 12 December 2012.

The use of elements (e.g. text, photos, pictures, graphs, etc.) subject to intellectual property rights of third parties is subject to prior authorisation from the copyright owner.

No logo may be used without the the prior consent of the Publications Office.

The delivery of TED files in XML format via an FTP server, namely for exploitation and commercial re-dissemination, is subject to the provision of a password that may be obtained free of charge by sending an e-mail to the following address: op-ted-helpdesk@publications.europa.eu.

For all other copyright issues regarding the TED system, please contact op-info-copyright@publications.europa.eu.

Privacy Statement on the protection of personal data

I. Introduction

The European Union is committed to user privacy. The policy on protection of individuals with regard to the processing of personal data by the Union institutions is based on Regulation (EC) N° 45/2001 of the European Parliament and of the Council of 18 December 2000.

II. Why do we collect, store and process your data?

Your data are collected and processed to provide services that require a registration as they are technically tied to the person's profile and thus are offered only to registered users on the eSentool. eSentool is an on-line tool for managing your TED eSenders lifecycle activities.

As a registered user (TED eSender Member / Customer Member), through your login you can:

  • manage your qualification process,
  • follow-up your public procurement notices which are automatically sent,
  • access to on-line support.

Your personal data will be used only for this purpose.

Tasks and operations of the Publications Office are defined in the decision 2009/496/EC.

Its lawfulness is based on Article 5(a) of the Regulation (EC) N° 45/2001 which stipulates that your “personal data may be processed only if “processing is necessary for the performance of a task carried out in the public interest on the basis of the Treaties establishing the European Communities or other legal instruments adopted on the basis thereof or in the legitimate exercise of official authority vested in the Community institution or body or in a third party to whom the data are disclosed,”

Collected personal data is treated according to the policy described in the above-mentioned Regulation.

III. Which data do we collect and process?

TED eSenders intending using eSentool application have to register and identify themselves by giving the following information:

TED eSender Organisation: (* = Compulsory)

  • TED eSender identifier
  • Official name and address of the eSender
  • Organisation Name
  • Address
  • Town
  • Postal Code
  • Country
  • Telephone (*)
  • Fax (*)
  • Internet address (URL) (*)
  • e-mail address
  • Number of notices/year
  • Type of TED eSender (Public Administration or private Company)
  • Class of TED eSender

TED Customer Organisation: (* = Compulsory)

  • Customer identifier
  • Organisation Name
  • Address
  • Town
  • Postal Code
  • Country
  • Telephone (*)
  • Fax (*)
  • Internet address (URL) (*)
  • e-mail address

TED eSender Members / Customers Members (mandatory fields):

  • Email
  • First Name
  • Last Name
  • Role
  • Function (Function of this user in its organisation)

We do not ask for or register any data that fall under article 10 of Regulation (EC) no. 45/2001).

IV. How long do we keep your data?

Your personal data are kept as long as the service is required and the data subject is registered. These data may be deleted by the data subjects themselves. OP cannot delete the data, only the data subjects can proceed with deletion.

V. How do we protect your data?

All data in electronic format (e-mails, documents, uploaded batches of data etc.) are stored either on the servers of the European Commission or of its contractors; the operations of which abide by the European Commission’s security decision of 16 August 2006 [C(2006) 3602] concerning the security of information systems used by the European Commission.

The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the transposition of Directive 95/46/CE.

The Publications Office has put in place, and regularly reviews and updates, appropriate physical, electronic, and managerial procedures to safeguard and help prevent unauthorized access, maintain data security, and correctly use the information collected. To protect your privacy and security, we will take reasonable steps to help verify your identity before granting access or making corrections.

Staff of the EU institutions who have access to personally identifiable information are required to protect this information in a manner that is consistent with this Privacy Notice by, for example, not using the information for any purpose other than to carry out the services they are performing.

Designated Publications Office officials can access the data using their user ID and personal password. Only these authorized officials have access to the data (using a specific system).

VI. Who has access to your data and to whom is it disclosed?

Access to your data is provided to authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

The collected data will be treated confidentially and used only by the relevant staff of Publications Office and the European institutions, by the contractor, as well as the awarding authorities and their agents who are visible only to whose calls the user responds.

Without prior written agreement of the person concerned, such personal details will not be disclosed to third parties, without prejudice to a possible transmission to the bodies in charge of a monitoring or inspection task in accordance with Community legislation.

The Publications Office and its contractor (Arhs Developments S.A Luxembourg) will not share personal data with third parties for direct marketing.

VII. What are your rights and how can you exercise them?

According to Regulation (EC) n°45/2001, you are entitled to access your personal data and rectify and/or block it in case the data is inaccurate or incomplete. You can exercise your rights by contacting the data controller, or in case of conflict the Data Protection Officer and if necessary the European Data Protection Supervisor using the contact information given at section VIII below.

You may also request us to delete your personal information completely, subject to settlement of all outstanding issues related to our relationship. This will mean that you will also terminate all services and access rights that may be linked to this information.

VIII. Contact Information

If you have comments or questions, any concerns or a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller using the following contact information:

Complaints, in case of conflict, can be addressed to the Data Protection Officer of the European Commission or the European Data Protection Supervisor.

IX. Where to find more detailed information ?

The Commission Data Protection Officer publishes the register of all operations processing personal data. You can access the register on the following link: http://ec.europa.eu/dpo-register

This specific processing has been notified to the DPO with the following reference: DPO-3791.