The information on this site is subject to a disclaimer, a copyright notice and rules related to privacy statement on the protection of personal data.
The TED, SIMAP, eTendering and eNotices websites (hereinafter, the TED system) exist to give the public greater access to information about public tenders in the European Union, as well as to improve the management of the public procurement procedures. We try to keep all information up to date and accurate, and when errors are brought to our attention, we try to correct them.
However, the Publications Office accepts no responsibility or liability whatsoever with regard to the information on these sites, which is:
- of a general nature only and not intended to address the specific circumstances of any particular individual or entity
- not necessarily comprehensive, complete, accurate or up to date
- sometimes linked to external sites over which the Publications Office has no control and for which it assumes no responsibility
- not professional or legal advice (if you need specific advice, you should always consult a suitably qualified professional).
Please note that an online document is not necessarily an exact reproduction of an officially adopted text. Only public tenders notices published in the DVD-ROM editions of the Official Journal of the European Union in the official language chosen by the contracting entity are authentic.
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The European Commission’s reuse policy is implemented by the Commission Decision of 12 December 2011 on the reuse of Commission documents. Unless otherwise noted, the procurement notices published in the Supplement to the Official Journal of the European Union and the procurement documents available in eTendering can be freely reused, for commercial or non-commercial purposes.
The copyright over the editorial content of the SIMAP websites (SIMAP, TED, eNotices, eSentool and eTendering) is licensed under the Creative Commons Attribution 4.0 International (CC BY 4.0) license. This means that reuse is allowed provided appropriate credit is given and any changes made are indicated.
You may be required to clear additional rights if specific content depicts identifiable private individuals or includes third-party works. Questions from tenderers may not be reused without their respective written consent. To use or reproduce content that is not owned by the EU, you may need to seek permission directly from the rights-holder. Software or documents covered by industrial property rights, such as patents, trademarks, registered designs, logos and names, are excluded from the Commission’s reuse policy and are not licensed to you.
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The SIMAP’s system metadata is dedicated to the public domain in accordance with the Creative Commons Universal Public Domain Dedication deed (CC0 1.0).
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For all other copyright issues regarding SIMAP, please contact: email@example.com.
Protection of your personal data
This privacy statement provides information about the processing and the protection of your personal data.
Table of Contents
- Why and how do we process your personal data?
- On what legal ground(s) do we process your personal data?
- Which personal data do we collect and further process?
- How long do we keep your personal data?
- How do we protect and safeguard your personal data?
- Who has access to your personal data and to whom is it disclosed?
- What are your rights and how can you exercise them?
- Contact information
- Where to find more detailed information?
The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to processing operation ‘eSentool (eSender tool management)’ undertaken by unit C.3 ‘TED and EU Public Procurement’ of the Publications Office of the European Union is presented below.
2. Why and how do we process your personal data?
Purpose of the processing operation: Unit C.3 ‘TED and EU Public Procurement’ of the Publications Office collects and uses your personal information when you register to use the TED eSentool – https://esentool.ted.europa.eu/ – in order to upload public procurement notices and to follow up the production of these notices until publication in the Supplement to the Official Journal of the European Union (Tenders European Daily, TED).
Your personal data will not be used for an automated decision-making including profiling.
3. On what legal ground(s) do we process your personal data?
We process your personal data, because:
- processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body;
- processing is necessary for compliance with a legal obligation to which the controller is subject;
- you as the data subject have given consent to the processing of your personal data for one or more specific purposes.
Additional legal bases for the processing:
- Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union
- Commission Implementing Regulation (EU) 2015/1986 of 11 November 2015 establishing standard forms for the publication of notices in the field of public procurement
- Directive 2014/23/EU of the European Parliament and of the Council of 26 February 2014 on the award of concession contracts
- Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public procurement
- Directive 2014/25/EU of the European Parliament and of the Council of 26 February 2014 on procurement by entities operating in the water, energy, transport and postal services sectors
- Decision 2009/496/EC, Euratom of the European Parliament, the Council, the Commission, the Court of Justice, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union
In addition, laws applicable to specific sectors.
4. Which personal data do we collect and further process?
In order to carry out this processing operation unit C.3 ‘TED and EU Public Procurement’ of the Publications Office collects the following categories of personal data (all data mandatory):
- First name and surname
- Function within the organisation
5. How long do we keep your personal data?
Unit C.3 ‘TED and EU Public Procurement’ of the Publications Office only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, i.e. as long as the service is required and you are registered. Your data can only be modified or deleted by yourself in your personal profile.
6. How do we protect and safeguard your personal data?
All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the General Data Protection Regulation (‘GDPR’ Regulation (EU) 2016/679).
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
7. Who has access to your personal data and to whom is it disclosed?
Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff, including the staff of a contractor, according to the ‘need to know’ principle. Such staff abide by statutory, and when required, additional confidentiality agreements.
8. What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.
You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a).
You have consented to provide your personal data to unit C.3 ‘TED and EU Public Procurement’ of the Publications Office for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.
9. Contact information
- The Data Controller
If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, unit C.3 ‘TED and EU Public Procurement’ of the Publications Office, firstname.lastname@example.org.
- The Data Protection Officer (DPO) of the Commission
You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
- The European Data Protection Supervisor (EDPS)
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (email@example.com) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.
10. Where to find more detailed information?
The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-00456.